Expense management softwareSpend, receipts and the reason behind every number.
Each expense carries its receipt, its category and why it was spent. What the company owes a person is tracked until it's paid back.
Expenses
August · €4,930 · 2 reimbursements pending
- Equipment€1,240
eMAG Business
Two laptops
- TravelRON 640
OMV Petrom
Fuel, Cluj trip
- Office€880
Regus Bucharest
Desk rental
- UtilitiesRON 410
Vodafone RO
Team mobile
Top categories
From the till to month-end in three steps.
- 1
Snap the receipt
Take a photo on iPhone at the till, or upload the file on the web. The receipt is attached to the expense from the start.
- 2
Add the context
Vendor, amount, currency, category, how it was paid and a short business purpose — the things your accountant would otherwise ask about weeks later.
- 3
Reimburse and close
If someone paid with their own money, mark the expense reimbursed once the company pays them back. FocalHQ records who did it and when.
Receipt tracking
Track spend where it happens.
Receipts attached
The photo lives on the expense, not in someone's camera roll.
Categories that hold
Spend is grouped the same way every month, so the top categories mean something.
A purpose on every line
Each expense records why it was spent, so nobody reconstructs it from memory later.
Captured on iPhone
Snap the receipt at the till; it's in FocalHQ before you sit down.
Any currency
A dinner in Vienna and a taxi in London are recorded in the currency they were paid in.
Trip costs linked
Travel spend links back to the trip that caused it, next to the per diem for that trip.
Employee reimbursements
What the company owes its people, settled on the record.
When someone pays for the company with their own card, the company owes them money. In FocalHQ the expense records how it was paid, so out-of-pocket spend doesn't disappear into a chat thread.
When the money goes back, mark the expense reimbursed. That happens once: FocalHQ stores who marked it and when, and the receipts on a reimbursed expense can no longer be swapped or removed. The paperwork your accountant sees is the paperwork that was paid.
Supplier invoices are handled separately, as supplier bills, so a bill and a reimbursement are never mixed up.
- Payment methodRecorded on every expense
- Marked reimbursedOnce, with who and when
- Receipts lockedNothing changes after the payment
Your command center
Jump into daily tasks, operations, and insights.
Receivables
34 open
Payables
€41,900
Expenses
€4,930
Vacations
2 off today
Face ID unlock · push when a bill lands
Trips and per diem
Business travel without a separate spreadsheet.
Trips have their own place in FocalHQ: where the person went, when they left and when they came back. Costs from the trip are linked to it, and per diem is calculated from the travel times and the destination's daily allowance.
That makes the cost of a trip one view rather than a search through receipts. If you only need a number, the free per diem calculator works without an account.
Clients, suppliers & documents
Directories with per-partner history.
Clients and suppliers carry their own billing preferences, VAT codes, languages and currencies. Generated files move through a status lifecycle, so a draft is never mistaken for what already went out.
Per-partner defaults
Language, currency and VAT treatment set once.
Full history
Everything billed to or from a partner, in one view.
Document lifecycle
Draft, generated, sent — visible on the file.
Data quality
Missing codes and unmatched bills surfaced early.
Questions
Expense management in FocalHQ, answered plainly.
Which plan includes expense management?
Expenses, trips and per diem are part of the Business plan, along with supplier bills and cash flow. The three-month trial includes everything. See pricing for details.
Does FocalHQ read the receipt for me?
Not for expenses yet; receipt text recognition is coming soon. For now you add the amount and vendor, and the photo is kept on the expense.
Does it connect to company cards or bank accounts?
No. FocalHQ doesn't import card or bank transactions. Expenses are recorded by the people who made them, with the receipt attached.
Can I change a receipt after the expense is reimbursed?
No. Once an expense is marked reimbursed it is a settled payment record, so its receipts are locked.
Can I record expenses in another currency?
Yes. Each expense keeps the currency it was paid in, such as EUR, GBP or USD.
See it with your own numbers.
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