e-Factura software with ANAF SPV submission built ine-Factura, without the second portal.
For companies invoicing in Romania. Electronic invoicing becomes part of the invoice you already write in FocalHQ — not a separate upload at the end of the week.
Set up once, then it rides along with every invoice.
- 1
Connect ANAF once
Sign in to ANAF from FocalHQ's settings and authorise access. One link covers every eligible company you belong to.
- 2
Issue your invoice
Write it as usual and tick “Submit to e-Factura”. FocalHQ builds the UBL XML from the invoice itself.
- 3
Send it, and it's uploaded
When the invoice goes from draft to sent, it is uploaded to SPV in the background and its status shows on the invoice.
What e-Factura is
Romania's national e-invoicing system, and who has to use it.
e-Factura is the Romanian tax authority's (ANAF) system for electronic invoices. Invoices are sent as structured XML in the national UBL format (CIUS-RO) to the Virtual Private Space, SPV, and ANAF keeps the official copy.
Companies established in Romania have to report their invoices through it, including invoices to other businesses and, since 2025, to consumers. Deadlines and exceptions are set by law and change from time to time, so check the current rules on ANAF's e-Factura page or with your accountant.
FocalHQ is an international product. e-Factura is the first country-specific e-invoicing system it supports; the page you're reading describes exactly what that support does today.
How it works
From the invoice you write to the XML ANAF expects.
One ANAF link per person
You authorise FocalHQ with your own ANAF account, the same way you sign in to SPV. Nothing is pasted, and the credentials stay on the server, never in the browser.
UBL 2.1, CIUS-RO
The XML is generated from the invoice — parties, lines, VAT categories, totals — in UBL 2.1 following CIUS-RO 1.0.1. There is no mapping for you to maintain.
Uploaded on send
Upload happens when the invoice is sent, by email or by marking it sent. It runs in the background, so issuing an invoice never waits on ANAF.
Status on the invoice
Each invoice shows its e-Factura state: sending, sent or error. ANAF's upload index is kept with it for reference.
Checks before upload
FocalHQ checks that both parties have a name and country, the supplier has a VAT ID, every line has a description, quantity and price, and VAT categories are valid (S, Z, E, AE, K, O).
VAT payers and non-payers
Companies that aren't registered for VAT can use it too: their lines go out with VAT category O and no RO prefix on the code.
Who can use it
Romanian companies set up from the trade registry.
e-Factura is available to companies added to FocalHQ from the Romanian trade registry, so the legal name and CUI on the XML are the registered ones. Companies added from the EU VAT registry (VIES) or by hand can still invoice in FocalHQ, without e-Factura.
If you run several Romanian companies, one ANAF link covers all of the eligible ones you belong to. Each invoice is uploaded under its own company's CUI, so records never cross between companies.
Invoices themselves work the same as everywhere else in FocalHQ — see invoicing — and security explains how the ANAF connection is handled. Plans are on the pricing page.
Receivables
34 open · €96,410 outstanding
| Invoice | Client | Due | Amount | Status |
|---|---|---|---|---|
| INV-2026-0184 | Meridian Logistics | 12 Aug | €8,400 | Overdue |
| INV-2026-0183 | Halberd Media | 20 Aug | €3,250 | Due soon |
| INV-2026-0182 | Cortex Systems | 02 Aug | €12,900 | Paid |
| INV-2026-0181 | Vela Consulting | 28 Aug | RON 18,400 | Sent |
| INV-2026-0180 | Aurel & Fii SRL | 01 Aug | €5,760 | Paid |
Current
€52,300
1–30 days
€20,960
30+ days
€23,150
Questions
e-Factura in FocalHQ, answered plainly.
When is the invoice sent to SPV?
When it moves from draft to sent — by emailing it to the client or marking it sent — provided “Submit to e-Factura” was ticked when you created it. Upload runs in the background, so you can keep working.
What happens if the upload fails?
The invoice shows an error status. FocalHQ records ANAF's message, but doesn't display it in the app yet, so check the invoice in SPV or contact support and we'll tell you what ANAF said.
Does FocalHQ show whether ANAF accepted the invoice?
Not yet. FocalHQ shows that the upload succeeded and keeps ANAF's upload index; ANAF's final validation result is visible in SPV.
Can I correct an invoice or issue a storno?
Credit notes and storno invoices aren't generated as e-Factura yet. Issue the correction from SPV or from your accounting software for now.
Do I need to reconnect ANAF?
ANAF authorisations expire. When yours does, FocalHQ won't let you tick e-Factura on new invoices until you reconnect from settings, which takes a minute.
Can I invoice individuals (B2C)?
Yes. Clients can be people as well as companies; their invoices go out with the generic all-zeros identifier ANAF accepts when no CNP is given. Recording a CNP isn't supported.
Can my accountant see e-Factura invoices?
Invite them to the company and they see the invoices and their e-Factura status. FocalHQ doesn't archive the XML; SPV holds the official copy, and your accountant can download it there.
Does it work for companies outside Romania?
e-Factura is Romania's system, so it applies only to Romanian companies. FocalHQ itself works for companies anywhere: multi-currency invoices, several languages, and companies set up from the EU VAT registry.
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